This Privacy Notice describes how the IT Law Group collects and uses personal information collected from the www.itlawgroup.com website (the “Site”), the choices available to our users, and the steps that they can take to access this personal information, and to request that we correct it or delete it.
In this document, "personal information" means information that may be used to identify an individual, including, but not limited to, a first and last name, physical or electronic mail address, and telephone number.
1. Your Consent
By using our Site or providing personal information to our Site, you agree and consent to our collection, use, and disclosure of your personal information in accordance with the terms below.
2. How we Collect and Use Personal Information
Our Site is designed to allow visitors to browse through the Site without providing any personal information. Certain areas of the site, however, may require or allow for the voluntary submission of personal information, such as name and email address, for example, when a visitor sends us an email or fills out a form to receive our publications.
Our Site is not structured to attract children. However, like adults, minors may benefit from reviewing the content that we provide because it includes valuable, current and detailed information about privacy and security, and the applicable Federal, State and foreign data protection laws. We do not knowingly collect personal information from anyone under the age of 18, especially children under 13, and will promptly destroy such information if we discover that it has been provided by a minor.
We use contact information to send publications and invitations that may be of interest to the individual who made the request.
Our server software gathers general information from all users of our Site. This includes the user’s domain name, browser type, operating system, referring domain, entry page, exit page, the Internet Protocol (IP) address of the user’s computer (or the proxy server you use to access the World Wide Web), time spent on a webpage, as well as the name of the user’s ISP.
We use log information to understand who visits our site, and what parts of our Site are of interest to our visitors, so that we can better adapt our site to the interests of our users, and the technologies they use.
Cookies and Tracking Technologies
Action tags (also known as pixel tags or web beacons) are small pieces of code, invisible to the user, which are placed on designated pages of the site. They allow the collection of information such as the date/time a designated page was viewed, or how long the visitor stayed on a specific page. This information is collected in an aggregated format. It allows the creation of reports on website use trends without identifying individual visitors. The analytics reports are used to understand how visitors interact with the pages and content of the website.
Pixel tags cannot be removed because they are inserted in the code of the website, rather than being sent to a browser. Analytics tools associated with pixel tags use their own cookie to track visitor interactions. The link between a pixel tag and its cookie can be deactivated by removing the cookie. The pixel tag will still detect the user’s visit anonymously, but, without the link to its cookie, this information will not be associated with other user information.
3. Information we Share or Disclose
We do not sell, rent, trade, or disclose for consideration any personal information, except as described in this Privacy Notice.
We share personal information with organizations that perform services for, or on behalf of the IT Law Group, such as communications, database, event management, hosting, mailing, and marketing services. We require these organizations to agree in writing to use personal information solely to provide services to the IT Law Group, to ensure at least the same level of data protection as set forth in this Privacy Notice, and to comply with all applicable legal requirements.
We may disclose personal information to third parties (a) if we are required to do so by law; (b) if we believe that it is necessary in order to conform to the law, cooperate with law enforcement agencies, or comply with legal process served on us; (c) if we believe, upon reasonable grounds, that it is necessary to protect the rights, privacy, safety or property of our site or its visitors; (d) in connection with an investigation of suspected or actual illegal activity; (e) if we believe it is necessary to pursue available remedies or limit any damages that the IT Law Group may sustain, or to collect monies owed to the IT Law Group. In the unlikely event that we need to respond to inquiries, or to investigate or resolve possible problems, you authorize the IT Law Group to, disclose any information about you as set forth above, or as otherwise permitted by applicable law.
We may transfer personal information to another organization in the event of a merger or change of ownership of all or part of the IT Law Group.
California Privacy Rights
The IT Law Group does not disclose any personal information to third parties for their direct marketing purposes. Should this practice change, we will seek your consent before disclosing information for a third party’s direct marketing.
If we elect to transfer personal information to a third party, other than as required by law or legal order, we will enter into a written agreement with this third party requiring the third party to provide at least the same level of privacy protection as is set forth in this Privacy Notice.
If we plan to use personal information for a purpose other than stated in this Privacy Notice, we will offer you the opportunity to choose whether we may do so with your own personal information.
We do not provide personal information to third parties other than as set forth above. If you do not want us to share your personal information with these third parties, please contact us as provided in the section “How to Contact Us” below. However, we may not be able to provide you with the services or materials you require.
5. Newsletters; Opt-Out
We may send you emails or other electronic communications to inform you of recent legal developments or to appraise you of events in which a member of the IT Law Group participates and that might be of interest to you. To add your name or remove your name from our mailing lists, contact us as indicated in the section “How to Contact Us” below. Please include the message "Add Me to the Distribution List" or "REMOVE" in the subject line.
6. Accuracy – Data Integrity
We endeavor to ensure that any personal information in our possession is as reliable, accurate, current, and complete as necessary for the purposes for which we use that information.
7. Access; Correction; Amendment
We will provide individuals with access to the personal information about them that we hold within a reasonable time after a written request is made as set forth below in the section “How to Contact Us” below.
We will correct and amend or delete personal information that is inaccurate, except where the burden or expense of proving access would be disproportionate to the risks to the individual’s privacy in the case in question, or where the rights of persons other than the individual would be violated.
We keep personal information only as long as it is required for the reasons it was collected. The length of time varies, depending on the nature of the information and the applicable laws or regulations that may require us to preserve and retain data for a longer period. We may retain personal information beyond the end of a person's relationship with us, but it will be only for so long as it is necessary for us to have sufficient information to respond to any issues that may arise later.
When your personal information is no longer required for our purposes, we will destroy, delete, erase or convert it into an anonymous form. We cannot ensure the permanent removal of your information. For example, it may remain in our archives or backup copies.
9. Obligations as Legal Professionals
Our obligations as legal professionals are governed, in part, by the Rules of Professional Conduct that apply in the States in which we are licensed to practice. These obligations apply to all professionals and employees who provide or assist us in providing legal services to our clients.
We hold in confidence all information concerning the business and affairs of any individual or organization that we (a) receive in order to determine whether to enter into a professional relationship, or (b) use in the course of a professional relationship with such individual or organization, unless the individual or organization expressly or implicitly authorizes us to do so.
A professional relationship develops when the IT Law Group agrees in writing to be retained to provide services to a particular individual or organization. Individuals or organizations should not send confidential information to us until they have had a direct discussion with a professional at the firm regarding the retention of our firm to provide legal services and we have executed a written engagement letter.
We take reasonable steps to maintain physical, procedural, and technical security in our offices, information systems, and information storage facilities in order to protect personal information from loss, misuse, unauthorized access, erroneous disclosure, alteration, or destruction. We restrict access to personal information to those individuals who need it in order to assist us in providing our services.
We attempt to strike a reasonable balance between security and convenience. E-mails are usually sent as unencrypted text. If misrouted or intercepted, an unencrypted email could be read more easily than an encrypted e-mail.
11. Links to Other Sites
12. Inquiries and Complaints
We are committed to the protection of personal information entrusted to us by the visitors and users of our Site, and are actively involved in current initiatives to preserve individual privacy rights on the Internet. If you have any questions, comments, or complaints about this Privacy Notice, the collection, use, management, or disclosure of personal information, please contact us as set forth in the section “How to Contact Us” below.
If you are not satisfied with our handling of the disputed matter, or the complaint or dispute cannot be resolved through our internal process, please contact the San Francisco office of the American Arbitration Association, which will serve as a liaison with the IT Law Group to resolve this matter.
We may change this Privacy Notice from time to time. We will post a prominent notice on this Site for a reasonable time, to notify you of any significant changes to our Privacy Notice. Unless and until you object in writing (by contacting us as set forth in the section “How to Contact Us” below), changes will apply to your personal information collected from the effective date of the revised Privacy Notice and to existing personal information about you held by the IT Law Group.
14. How to Contact Us
If you have questions, comments, complaints about this Privacy Notice or our privacy, security or data protection practices, please send them by mail or by email as follows:
Communications by mail:
Chief Operating Officer
IT Law Group
555 Bryant Street # 603
Palo Alto, CA 94301
Communications by email:
Effective Date: June 1, 2010